Event Manager
Gi Group HR Solutions d.o.o. as a leader in the region and part of Gi Group Holding, a prestigious and one of the leading consulting companies in the field of human resources, is able to offer comprehensive solutions in all areas of human resources management. We provide recruitment and selection services under our new brand Grafton Recruitment.
Grafton Recruitment was established in Serbia, in April 2024. Grafton Recruitment is one of the largest recruitment companies in Europe with 40 years’ experience on the market as a Global Search & Selection brand.
For our client, Real Estate Development Company, we are looking for experienced and proactive candidates for the position: Event Manager.
Create strategy that takes a strategic and holistic approach to engage with our key clients and guests across all locations
Hosting large scale events within different locations
Organize family and children's activities every weekend
Organize and monitor our hubs and stands within shopping malls, fairs, and other locations
Ensure all events efficiently planned and conducted within the marketing budget
Ensure all events are planned thoroughly, spotting opportunities to realize strategic ambitions
Ensure all events achieve their objectives and hit income and contribution targets while offering great supporter experience
Coordinate with execution of events, conferences tradeshows, conferences, seminars, and exhibitions that are taking place within the country and regional levels
Manage and implement Event Plans with clear goals and accountabilities
Assist in translating the marketing strategy into a full activity plan, liaising with the corporate communications team and other stakeholders to achieve brand objectives
Cooperate with marketing agencies to implement marketing plan
Communicate marketing briefs to agencies and evaluate their final delivery
Update the Marketing Activity Plan on a weekly basis
Complete all details for venue selection, contract negotiation, budget analysis, design elements, transportation manifests, agendas, meeting materials, etc.
Establish cost estimates and sales projections for all conferences and events
Provide logistical assistance for events on location
Interact with the internal client throughout the planning process and event execution to ensure expectations are met
Updates budget of the event to optimize costs
Continuously cooperates with suppliers to achieve maximum synergy in achieving the goals set
Communicate with all segments of the public related to the successful realization of events including participants, business partners, sponsors, technical support and others
Coordinate and partially create BTL activities with the agencies, with the aim of promoting the destination, change of the sentiment towards positive and increasing number of leads
Establish cost estimates and sales projections for all conferences and events
Monitor the procedure of procurement and payment for the marketing department as well as weekly update of the budget forecast versus spent
Liaise with BU and focal points for event requirements
Assist in developing and managing marketing campaigns, in coordination with the entire marketing team
Assist with content development of digital material, project newsletters and corporate books/brochures
Support sales team via organization effective sales events
Organize and monitor protocols for foreign delegation visits
Watch for the latest changes in trends, the market and the competition to determine specific event requirements and to develop innovative ideas
Undertake individual tasks of a marketing plan as assigned
Minimum 7 years of experience in event management, with a proven track record of successful planning and executing large-scale events
Strong understanding of event logistics, project management, and vendor relations
Exceptional leadership skills, with experience managing cross-functional teams
Expertise in budgeting and financial management, including negotiating with vendors and ensuring cost-effective solutions
Proven ability to handle multiple projects simultaneously while maintaining attention to detail and meeting deadlines
Excellent communication and interpersonal skills, with the ability to collaborate effectively with clients, stakeholders, and external partners
Solid understanding of marketing and branding principles to ensure event alignment with company goals and objectives
Fluency in English, both written and spoken
Ability to work under pressure and in fast-paced environments, adapting to changing priorities
Strong problem-solving and decision-making skills, with a proactive approach to handling unexpected challenges
Exciting and diverse events that will challenge your creativity and strategic thinking, giving you the opportunity to lead impactful projects
A dynamic and collaborative work environment, where your ideas and expertise are valued, and you’ll work with top professionals in the industry
Competitive salary with performance-based incentives and comprehensive benefits package
Opportunities for career advancement within the company
Access to cutting-edge tools and resources, empowering you to deliver innovative and successful events
Support for professional development, including training programs, industry conferences, and networking opportunities
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